Property management that actually works.

Rent insights & alerts

Encrypted end to end

Real integrations

Dedicated portals

Built for Modern Property Management

Stop juggling spreadsheets and emails. Prop Rental OS gives you one platform to manage tenants, owners, vendors, and payments — with AI-powered insights, GPS inspections, and real-time alerts built in.

No credit card required · Cancel anytime · Setup in under 60 minutes

Total Revenue

Active Tenants

Open Work Orders

Occupancy Rate

Revenue — Last 7 Months

Property Portfolio

Manage all your properties and units from one dashboard. Track occupancy, lease expirations, and financials in real time.

Core

Tenant Management

Onboard tenants digitally, manage leases, collect rent online, and communicate through the built-in messaging system.

Work Orders & Maintenance

Tenants submit requests online. Assign vendors, track progress, enforce SLA policies, and close tickets with automatic notifications.

Operations

Rent Collection

Automated invoicing, Stripe-powered online payments, late fee enforcement, auto-pay, and full payment history for every tenant.

Finance

Owner Portal & Statements

Owners get real-time financials, monthly statements, investment analytics, and distribution tracking — no phone calls needed.

GPS Field Inspections

Check in and out of property visits with GPS verification. Log timestamps, coordinates, and notes. Full inspection history for your team.

Rent Comps

See comparable rental listings nearby. Know if you're priced above, at, or below market — with a direct link to Zillow and Apartments.com.

Listing Syndication

Publish your vacancies through our syndication feed to major listing platforms in one click. Fill vacancies faster.

Marketing

Push Notifications

Browser push alerts for maintenance, rent payments, and messages — even when the tab is in the background. Real-time awareness.

Communication

Background Checks

Connect your own TransUnion SmartMove or RentSpree account. Applicants complete credit, criminal and eviction checks on the bureau's secure site, and you review the report before signing a lease.

Leasing

Role-Based Access

Create custom staff roles for VAs, leasing agents, accountants, and coordinators. Grant exactly the permissions each person needs.

Security

Unified Communications

Email, SMS, and in-app messaging in one inbox. Broadcast announcements to all tenants. Full message history per contact.

Preventive Maintenance

Schedule recurring inspections and maintenance tasks. Never miss an HVAC filter, fire alarm check, or seasonal walkthrough again.

OS Sign e-signatures

Send leases, addendums and any PDF for signature with OS Sign, built into Prop Rental OS. Leases and documents with your tenants, owners, vendors and applicants are unlimited on every plan, free included. Signers verify with a one-time code, sign right on the document, and everyone gets a signed copy with a full certificate anyone can verify.

Documents

AES-256 Encryption

Sensitive fields — SSNs, bank accounts, dates of birth — are encrypted at rest with AES-256-GCM.

AI-Powered Insights

AI-driven rent pricing suggestions, predictive maintenance scheduling, lease analysis, and compliance alerts. Powered by Claude AI.

Everything You Need

One platform. Every role. Zero chaos.

Prop Rental OS replaces 8+ different tools with one unified platform built specifically for property management teams — from independent landlords to large companies.

— minimum plan required for tagged features

Payments & autopay

Listing syndication

Vacancy publishing

GPS inspections

AI insights & assistant

SMS notifications

Document storage

Email delivery

Tenant screening

Accounting sync

Team alerts

Infrastructure

Integrations

Connects with the tools you already use

Prop Rental OS integrates with 14 real platforms today — payments, GPS, background checks, accounting, e-signatures, and AI. Listing-portal partnerships are rolling out; status is shown honestly below.

Pending

More integrations coming soon:

Property Manager

Run your entire portfolio from one screen

Add properties, units, and tenants in minutes with bulk import
Assign vendors, track work orders, and enforce SLA policies
Collect rent automatically and enforce late fees on schedule
Generate owner statements and distribute funds in one click
GPS-verify field inspections with timestamped check-ins
Manage staff with custom roles — VA, Leasing, Accountant, Coordinator

Properties

Tenants

Occupancy

Rent Due

Rent collected · Unit 12A · $1,450

New maintenance request · Unit 5C

GPS check-in · 800 Oak St · 9:14 AM

Tenant

The portal your tenants will actually use

Pay rent online with card or bank transfer — or set up autopay
Submit maintenance requests with photos from any device
View lease documents, payment history, and receipts anytime
Message property manager directly from the portal
Get real-time push alerts when your request is updated
View community announcements and building news

Next Due

Open Requests

Autopay

Payment confirmed · June rent

Request #47 marked In Progress

Announcement: Building maintenance Jun 3

Owner

Real-time visibility into your investment

Live dashboard with income vs. expenses per property
Monthly PDF statements ready for your accountant
Track owner distributions and payout history
View occupancy rates, ROI, and unit-level performance
Approve or decline high-cost maintenance decisions
Direct messaging with your property manager

Net Income

YTD Payout

Avg ROI

Distribution sent · $2,100

Monthly statement ready · May

Occupancy up 2% this month

Vendor

A dedicated workspace for service providers

Receive and accept work orders assigned to your company
Update job status and upload completion photos
Submit invoices directly through the portal
Communicate with property managers in-context
Track your job history and payment records
Get notifications for new assignments instantly

Active Jobs

Completed

Invoiced

Avg Rating

Work order #88 assigned to you

Invoice approved · $380

New job available nearby

Built for Every Role

One platform, four portals

Every stakeholder gets their own tailored experience — managers, tenants, owners, and vendors.

Included in all plans

Portal

Dedicated dashboard

Preview

RECENT ACTIVITY

Every feature is real

No mockups pretending to be finished. Background checks run through TransUnion, payments through Stripe, e-signatures through a real signing flow, accounting through QuickBooks or Xero. If it's shown on this page, it works today.

Security built in, not bolted on

Sensitive fields — SSNs, bank details, DOBs — are encrypted at rest with AES-256-GCM. Every account action is logged. Payments never touch our servers; Stripe handles those directly, PCI DSS Level 1.

Your data, portable

Export everything, anytime. Free migration help moving off AppFolio or Buildium on Pro and Enterprise plans. No lock-in games — if Prop Rental OS isn't right for you, leaving is simple.

New platform, real depth

We're not a decade-old incumbent — we're newer, and moving fast because of it. Every feature here was built by people who've actually managed properties, not guessed at what managers need.

Why Prop Rental OS

Built different, from day one

We're a new platform — we'd rather tell you why that's an advantage than invent customer quotes to look established.

Free forever — up to 5 units. No credit card required.

Up to 5 units · 1 user

Get Started Free

For independent landlords — up to 75 units, 3 users

Up to 75 units · 3 users

Start Free Trial

For growing property management companies — up to 200 units, 10 users

Up to 200 units · 10 users

For large property companies & management firms — up to 500 units, 25 users

Up to 500 units · 25 users

Limits & usage

Included

Properties & Tenants

Maintenance

Finance & Security

Communications & AI

Partial

Up to units

1 team member

team members

AI credits / month

AI credits: buy packs as needed

OS Sign: unlimited lease & CRM e-signatures

OS Sign: outside documents / month, then $ each

OS Sign outside documents: $ each

Unlimited units

unlimited users

users

user

Failed to submit

Failed to submit. Please try again.

Everything in, plus

Tenant portal

Owner and vendor portals (they sign in themselves)

Staff Time Tracker

Backups stored in two locations

Priority support: reply within one business day

Online rent collection

Maintenance requests & work orders

Applications & leasing funnel

Documents & messaging

Company website with your listings

AI Lease Analyzer & Listing Optimizer (1 AI credit each)

Email & text campaigns

AI assistant & AI tools

Rent comps for your properties

Team GPS inspections with history

Scheduled daily backups

Executive dashboard

Predictive analytics

AI compliance insights & smart actions

Listing syndication feeds

Tenant screening with your SmartMove or RentSpree account

Encrypted backups

Advanced rent comps & market analysis

Unlimited backup history

Simple Pricing

No hidden fees. Ever.

Start free for 14 days. No credit card required. Cancel anytime.

Launch pricing: join now and keep today's price for as long as you stay subscribed.

Monthly

Annual

Save with yearly billing

Compare plans

Units

Team members

AI credits per month

Packs

OS Sign: leases & CRM documents

Unlimited

OS Sign: outside documents per month

Every plan

Growth and above

Pro and above

Enterprise

Not included

Extra AI credits and OS Sign credits can be bought on any plan. More than 500 units? See the Scale plan below.

Scale: 500 to 2,000 units, from $199 a month

Everything in Enterprise, sized for larger portfolios and teams, set up with you: an onboarding call and help importing your data. Tell us about your portfolio and we'll get you started.

Name

Company

Phone

Approx. units

Tell us about your portfolio

Sending...

Ask about Scale

How long does it take to get started?

Most property managers are fully set up within a day. Add your properties, invite your tenants via email, and they get instant access to their portal. Use our bulk import to migrate multiple units at once. No training required.

Can my tenants pay rent online?

Yes — tenants can pay with any major credit card or bank account via our Stripe-powered payment system. Payments are automatically recorded, receipts sent instantly, and late fees applied on schedule if set up. Tenants can also enable autopay so they never miss a due date.

Do owners get their own login?

Absolutely. Each owner gets a dedicated portal where they can view their properties, financials, statements, and distributions in real time — without calling you. They can also approve or decline high-cost maintenance decisions from their dashboard.

Can I limit what my staff can see?

Yes. Prop Rental OS has a powerful permission system with 4 built-in staff sub-roles: Leasing Agent, Accountant, Marketing, and Virtual Assistant — each with pre-configured permissions. You can also customize access to individual modules per role.

Does Prop Rental OS work on mobile?

Yes. The tenant portal is mobile-optimized and works on any device. The manager dashboard is a Progressive Web App (PWA) — install it to your home screen for an app-like experience. Browser push notifications deliver real-time alerts even when the app isn't open.

What AI features are included?

Paid plans include AI credits every month (Growth 150, Pro 500, Enterprise 2,000), and any plan can buy credit packs. The AI tools include an assistant that drafts messages and documents, a Lease Analyzer that reviews a lease for issues and missing clauses, and a Listing Optimizer that writes listing descriptions. Pro and Enterprise add predictive analytics and AI compliance insights. The AI never scores, ranks or approves rental applicants.

How do background checks work?

You connect your own TransUnion SmartMove or RentSpree account. The applicant completes the screening on the bureau's secure site and you review the report there, then record the outcome on the application. Available on Pro and Enterprise.

Can I publish listings to Zillow or Apartments.com?

Listing syndication is included on Pro and Enterprise: your vacancies are published through our listing feed, and whether they appear on a given portal (such as Zillow or Apartments.com) depends on that portal accepting the feed, shown in your dashboard. Every plan includes a company website with your listings.

Is my data secure?

Yes. All data is encrypted in transit (TLS) and stored with our hosting providers' encryption at rest. Sensitive fields such as tax IDs are additionally encrypted (AES-256-GCM), and we store only the last 4 digits of bank accounts. Card payments are processed by Stripe (PCI DSS Level 1); we never store full card numbers.

Can I migrate from AppFolio or Buildium?

Yes. Bulk Import is included on every plan for properties, units and tenants. Pro and Enterprise plans also get free help migrating your data, and Enterprise customers get a dedicated onboarding contact.

What happens after the 14-day trial?

Nothing is charged automatically. When the trial ends, your account becomes read-only until you choose a plan, and your data stays in place. You can export your data at any time; if you close your account, we delete it as described in our Privacy Policy.

Do you charge per unit?

No — we charge per plan, not per unit. Starter is free for up to 5 units, Growth covers up to 75, Pro up to 200 and Enterprise up to 500. Above that, the Scale plan starts at $199 a month for up to 2,000 units.

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The modern property management platform built for managers, owners, tenants, and vendors. Manage everything from one dashboard.

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